Job Description

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The Bookkeeper and Payroll Specialist will be a member of the Missionwell team, providing support to Missionwell and its business partners with accounting and payroll needs.

Primary Bookkeeping Responsibilities

• General bookkeeping and accounting tasks, maintaining related documentation files.
• Assist with the set-up of new clients and donors as needed.
• Record and post cash receipts.
• Send out 1099s appropriately.
• Receive and organize invoices, bills, check requests and expense reports, reviewing for completeness and compliance with client policy, routing for approvals and posting.
• Prepare invoices and customer statements.
• Prepare cash disbursements and routing for approvals.
• Monitor bank activity and accessing images as needed via online access.
• Prepare bank account and other account reconciliations.
• Enter payroll and prepare associated journal entries.
• Prepare schedules as requested for monthly close and associated journal entries.
• Complete tax and compliance forms for government entities.

Primary Payroll Responsibilities

• Process semi-monthly payrolls with efficiency and accuracy.
• Manage workflow to ensure all payroll transactions are processed accurately and timely for multiple payrolls.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand and execute proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute time and attendance processing and interface with payroll ensuring compliance with local and federal regulations.
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc).
• Perform day-to-day client communication, report or status submissions and requests for information (i.e. timesheet reminders, timely approvals, payroll corrections, etc.).

All Missionwell Staff are required to

• Maintain excellent communication with the team and business partners.
• Organize, create, and maintain up-to-date electronic files.
• Regularly collaborate with other teams and departments at Missionwell.
• Maintain accurate project action items with status updates in Missionwells project management tools; maintain accurate timekeeping.
• Keep informed of organizational announcements, activities, and changes via a regular reading of Missionwells communication tools and attendance at staff meetings.
• Maintain a professional development plan for yourself and present this to your supervisor for regular, quarterly review and support.
• Maintain a strict level of confidentiality in all aspects of the job.
• Attend and participate in staff and team meetings as requested.
• Fulfill other duties and responsibilities as requested or as assigned.

Qualifications

• 1 year experience in general accounting/bookkeeping, receivables, payables and payroll, and a bookkeeper certification, or equivalent combination of education and experience.
• Thorough understanding of payroll processing procedures and regulations.
• Computer literate with proficiency in accounting software, email, MS Office and a capacity to learn other programs as needed.
• Experience with Paylocity, ADP, Paychex, Summit, Gusto, and/or Bamboo is highly preferred.
• Excellent math skills and a friendly, easy relationship with spreadsheets and formulas.
• Ability to effectively communicate verbally and via email.
• Ability to deal with problems in a positive manner and find effective solutions or know where to seek assistance.
• High level of attention to detail and accuracy of work.
• Punctuality and dependability.
• Ability to work independently in an efficient and effective manner.
• Solid time management and organizational skills with the ability to adapt to change, multi-task and be flexible.
• A familiarity with or a willingness to learn about nonprofit accounting and an understanding of religious organizations and non-profits will give the candidate an advantage in servicing the clients.

Working Conditions and Physical Requirements

• Work at a desk in an office or home-office setting; Sit at an office desk for extended periods of time.
• Work for extended periods of time at a computer, requiring the ability to send and receive information with necessary optical, auditory, and manual dexterity.
• Use a keyboard and mouse to enter, retrieve or transfer words or data information and/or move from screen to screen on the computer to view information.
• Strong written and verbal communication and interpersonal skills; comprehend and speak English.
• Display the reading skills necessary to proofread written material.
• Perform intermediate mathematical calculations.

This is a hybrid position with the primary work location in Pasadena, CA. Some occasional local travel may be required. Please visit our website at to learn more about us.

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